How to Write a Cover Letter That Gets Read (Free Template)

A cover letter is your chance to explain why you want this job and why you are a good fit, in your own voice. Many recruiters skim it in under a minute, so keep it short: about 250–400 words.

The 4-paragraph structure

1. Opening: the job you are applying for and one sentence on why you are interested.
2. Why you fit: two or three strengths that match the job advert, with proof.
3. Why this company: something specific you like about the organisation.
4. Close: thank them and say you would welcome an interview.

Free cover letter template

Dear [Hiring Manager's name],

I am applying for the [Job Title] role at [Company]. With [X years] of experience in [field], I was excited to see this opportunity because [specific reason].

In my current role at [Company], I [achievement with a number]. I also [second achievement]. These experiences have strengthened my skills in [skill from advert] and [skill from advert].

I am especially drawn to [Company] because [product, value, project or reputation]. I would welcome the chance to bring my experience in [area] to your team.

Thank you for your time. I would be glad to discuss how I can contribute. My CV is attached.

Kind regards,
[Your Name]
[Phone] | [Email]

Tips that make a difference

• Use the person's name when you can find it. "Dear Hiring Manager" is fine when you cannot.
• Do not repeat your CV. Pick one or two stories and explain them.
• Match the advert's language. If it asks for "stakeholder management", use that phrase.
• Keep the same design as your CV: same name style, font and colours.
• Save it as a PDF with a clear file name, like Ahmed-Khan-Cover-Letter.pdf.

Common mistakes

• Sending the same letter to every company
• Starting with "My name is…" (they can see your name)
• Writing more than one page
• Spelling the company or manager's name wrong

Next step

Make sure the CV you attach is just as strong. Create a matching CV for free and download it as a PDF in minutes.